Privacy Policy and Copyrights

Privacy Policy

It is important that you read, understand and agree to this entire document, as it creates a binding contract between you and Romance Photography (“RP” or “us” or “we”). We are committed to protecting your privacy.

Through this Privacy Policy, we capture, manage and store data that may include your personal information as part of our normal operations in order to deliver customer service and personalized communications. This privacy policy describes why we capture, how we use, and the circumstances under which we may disclose said personal Information.

By visiting our website or by using our service, regardless of the manner or device made available and supported by us through which you choose to do so, you are agreeing to our privacy policy outlined below. We assume certain responsibilities and make related commitments to you. We also clarify that we are not liable with respect to (i) misuse of the website by you or others, or (ii) other third-party risks beyond our control that may affect your personal information. If you have concerns about this, you should contact us as indicated below before you agree to enter into our Terms and Conditions about the privacy policy.

1. Definition of Personal Information

Privacy Policy for Personal information is information that can identify you and includes your name, mailing address, phone number, email address, demographic, and other personally identifiable information about you as an individual. If you are a client, you may provide or upload personal information in order to enable us to provide you with our service. We may also ask for certain personal information when you request information about/order products and services on the website, participate in our marketing, sales, or other promotional activities, or correspond with us. If you are on a part of our website that requires you to provide your personal information, it will be clear what personal information we are requesting.

2. Collection of Information

We collect, use, and disclose Personal Information according to the Privacy Policy, so that we can:

  • establish your identity as a client
  • provide you the services offered by the website
  • troubleshoot and resolve problems
  • improve the usability, performance, and effectiveness of our website and business
  • inform you about offers, products, services, events, and updates and promote sales and protect you and us from error and fraud
  • understand your needs and eligibility for the products and services we provide
  • improve our promotional, marketing, and service efforts
  • comply with legal and regulatory requirements

We only collect personal information that we consider necessary for achieving these purposes. We may also collect, process, store and analyze information about you, whether the information is provided by you or obtained from your browser or through the use of “cookies” or other tools that track, measure and analyze the behaviors and usage patterns of visitors to our website.

3. Use of Personal Information

We do not sell or lease personal information consisting of your identity or contact information. However, we reserve the right to gather, analyze, aggregate, and transform non-personally identifiable information sourced from all or any portion of our visitors, users, and members, and to make this information available at our website or through other means, channels or partners at such time and on such terms as we believe are appropriate to promote the goals of the business.

We retain the right to manage our operations, including using service providers of our own choosing, to facilitate the development, hosting, and ongoing support of our services to meet our business goals. For example, we may use the services of third-party companies to host our services and these services may or may not be located in the same jurisdictions or regions as the members using our services.

Our employees, consultants, contractors, suppliers, developers, customer service providers, and partners, if authorized, may have access to personal information or the systems storing it as part of and solely for the purposes of performing their jobs, or within the scope of their agreements with us. In all cases, we use reasonable efforts to ensure that personal information, as part of our confidential business information, is protected under contracts with such persons or other means.

While we take care to use only service providers that we believe are reputable and able to live up to our and your expectations, including about the handling of confidential information, we are not liable for unlawful use of personal information by any of such persons unless such unlawful use was a direct result of our gross negligence or willful misconduct.

We will also share your personal information if we are required by law (including any generally applicable law or any specific court order or other legal process bindings on us) or if we otherwise determine in good faith that such disclosure is necessary to protect or defend the rights or property of us and other users. We will use reasonable efforts to make you aware of such disclosure promptly unless we are prevented from doing so.

4. Your use of the Personal Information of others

If you choose to provide the personal information of any third party, we will assume that you have the third party’s permission to provide us with that information. An example would be to include website referrals to friends. This information will not be used for any purposes other than those described above.

You agree that, with respect to the personal information of other persons that you collect, use and disclose on the website, you have all necessary consents and rights to collect, use and disclose that information as described in this Privacy Policy from time to time, and you agree to indemnify us for any non-compliance by you with respect to the foregoing.

5. Security Policy

We use commercially reasonable efforts to ensure that personal information is secure. In order to prevent unauthorized access or disclosure, we put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect, as well as the modes of access to it. All personal information is protected and stored on a secure server located at a remote third-party secured data center.

6. Updates to our privacy rules

We may update this Privacy Policy to reflect changes to our privacy and data management practices from time to time. If we make any material changes, we will notify you by email (sent to the e-mail address specified in your account) and by means of a “New Change Update” alert notice on the website prior to the change becoming effective. We encourage you to periodically review the website for the latest information on our Privacy Policy.

7. Comments and Questions

We welcome your comments and questions regarding this Privacy Policy and the use of your personal information. If you have questions, concerns or if you would like more detailed information please email our Member Care Department, at info [@]

Contents on the website
Blog posting about your wedding
Social media posting for your wedding day
Photos and video clips can be used on social media for marketing and sharing


Video, Voice, Photo, and Written Text Release Form

Romance Photography has agreed to produce engagement or wedding photography, videos, and Blogs for our clients which will from here on be referred to as “Romance Photography”. Details of the agreement and release are listed below.

By signing the paper contract client hereby acknowledge and hereby give Romance Photography their licensees, successors, and legal representatives, and assigns the absolute and irrevocable right and permission to use the Romance Photography video, voice, photo, and written text to reproduce, edit, exhibit, project, display, copyright, publish and/or resell photography images and/or moving pictures and/or videotaped images of me with or without my voice, or in which I may be included in whole or in part, photographed, taped, videotaped, and/or recorded, and to circulate the same in all forms and media for art, advertising, trade, competition of every description and/or any other lawful purpose whatsoever in domestic & foreign markets. I also consent to the use of any printed matter in conjunction therewith that could include the use of my name or photo.

I hereby waive any right that I may have to inspect and/or approve the finished product or products or the editorial, advertising, or printed copy or soundtrack that may be used in connection with the Romance Photography promotional video, voice, photo, and written text therewith and any right that I may have to control the use to which said product or products and a copy may be applied.

I hereby release, discharge, and agree to save Romance Photography, their licensees, successors, legal representatives and assigns from any liability by virtue of any blurring, distortion, alteration, optical illusion, or use in the composite form whether intentional or otherwise that may occur or be produced in the making, processing, duplication, projecting or displaying of said picture or images, and from liability for violation of any personal or proprietary right that I may have in conjunction with said pictures or images and with the use thereof.

I hereby agree & understand the Romance Photography promotional video, voice, photo, and written text and any forms made from it will be shared online with staff members of Romance Photography, customers of Romance Photography as well as members of the public using technology which is available today or created in the future. I agree to allow these videos to be downloaded onto the World Wide Web and or the internet. “Downloaded” is defined to include webcasts and podcasts, streaming video, audio only, or other technologies not enumerated here where the end-user obtains a copy of the audio and/or video recording on the end user’s electronic device.

I hereby agree that Romance Photography retains the full rights, copyrights, and ownership and property of the engagement and wedded clients’ video, voice, photo, and written text on their respective engagement and/or wedding date. This copyright agreement is in reflection of a written contract signed by the client.

You can contact us by calling us at 4169005825 or visiting us at our locations Ajax Office, and the Mississauga Office.